Easy Tech TutsHow to Transfer Outlook Emails to a New Computer Easily 2026
By Impran M N
Setting up a new computer shouldn't mean losing years of email history and folder structure. Outlook lets you export your complete mailbox into a single backup file that you can transfer to your new machine and import, bringing your messages, folders, and contacts along with it.
01Adjust sync settings to include full history
Before exporting, check your mailbox sync slider and set it to download your complete historical backlog rather than just recent months.
02Launch the Import/Export wizard
Open the Import/Export tool from Outlook's file menu and choose the option to export to a file.
03Choose the PST format and include subfolders
Select the Outlook Data File (.pst) format and make sure the checkbox to include subfolders is checked so nothing gets left behind.
04Save and transfer the backup file
Choose a save location for your backup, then move the finished .pst file to your new computer using an external drive or shared network location.
05Import on your new computer
Open Outlook on your new machine, run the import procedure with your transferred file, and check that your folders populate correctly.
Frequently asked questions
Will I lose any emails during the transfer?
As long as you set your sync slider to include full history and check the include subfolders option before exporting, your complete history should transfer intact.
What file format does Outlook use for this kind of backup?
Outlook uses the .pst format, which bundles your mail, folders, and often your calendar and contacts into one portable file.
How do I physically move the backup file to a new computer?
You can copy it to an external hard drive, USB stick, or a shared network folder, then access it from your new computer.
Does this method also transfer my calendar and contacts?
Yes, the PST export process typically captures your entire local data structure, including calendar entries and address book contacts, not just email.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
