Easy Tech TutsHow to Set Out of Office in New Outlook Easily 2026
By Impran M N
Stepping away from your inbox shouldn't leave client inquiries hanging with no response. New Outlook's automatic replies let you schedule exact start and end dates and write different messages for internal teammates versus external clients. This guide walks through the full setup.
01Open Settings
In your New Outlook app or web interface, click the gear-shaped Settings icon next to your profile picture.
02Go to Automatic Replies
In the settings panel, select the Accounts category, then click into the Automatic Replies dashboard.
03Turn the feature on
Toggle the primary slider marked Turn on automatic replies to the enabled state.
04Schedule your dates
Check the option to send replies only during a time period, then set your target start and end dates.
05Write your message
Type your professional away message into the main message field, and optionally check the box to send a separate copy to external contacts.
06Save your settings
Click the Save button to lock in your automatic reply configuration.
Frequently asked questions
Can I write a different message for external clients?
Yes, checking the option to send replies outside your organization lets you provide a separate message for external contacts.
Will automatic replies turn off on their own?
Yes, if you set a scheduled time period, replies stop automatically once the end date passes.
Does this decline meeting invites automatically?
The New Outlook automatic replies setup includes options to handle incoming meeting invitations while you're away.
Can I manage automatic replies for multiple accounts?
Yes, you can configure automatic reply rules separately for each connected email address.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
