Easy Tech TutsHow to Share Your Screen on Microsoft Teams and Still See Participants Easily 2026
By Impran M N
Sharing your entire desktop in Teams can hide the participant gallery right when you most need to see raised hands or read reactions. This guide explains how to share just a single window and use Presenter Mode so you stay visually connected to your audience while presenting.
01Share a window instead of your whole desktop
Choose to share a specific application window rather than your full Desktop, which keeps the main Teams gallery panel accessible on your screen.
02Choose a Presenter Mode layout
Open the Presenter Mode options and pick Standout, Side-by-side, or Reporter to blend your webcam feed with your shared content.
03Adjust your mini-preview view
Use the Edit Your View option on the minimized presenter dock to resize elements and reposition your video relative to your content.
04Reposition the participant gallery
Use the View menu to move the participant thumbnail row to the top of your screen so you can track reactions while presenting.
05Use PowerPoint Live for built-in visibility
If you're presenting slides, choose the PowerPoint Live option from the share tray to see speaker notes, chat, and participant video simultaneously.
Frequently asked questions
Why can't I see participants when I share my whole desktop?
Sharing the full desktop hides the Teams window behind your other apps — sharing a single window instead keeps the gallery visible.
What's the difference between Standout and Side-by-side presenter modes?
Standout blends your video into the content as an overlay, while Side-by-side places your webcam feed next to your shared screen.
Can I see the chat while presenting?
Yes, PowerPoint Live and the repositioned participant gallery both let you monitor chat and reactions during a presentation.
Does this work on a single-monitor setup?
Yes, sharing a window and using the mini-dock preview is designed to work even without a second monitor.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
