Easy Tech TutsHow to Send Automatic Emails in Jira Easily 2026
By Impran M N
Manually notifying teammates about every issue update wastes time and gets missed. This guide walks through configuring Jira's notification schemes and automation rules so automatic emails go out for events like issue creation, status changes, or assignments.
01Open your notification scheme
Go to your Jira project settings and locate the notification scheme controlling which events trigger emails.
02Set up automation rules for emails
Create an automation rule that triggers on a specific event, such as issue creation or a status change, and add a send-email action.
03Configure recipients and content
Choose who should receive the automated email and customize the message so it includes relevant issue details.
04Test the automatic emails
Trigger the event manually to confirm the email sends correctly and reaches the intended recipients.
05Avoid email overload
Limit automated emails to meaningful events so your team doesn't get overwhelmed by notifications.
Frequently asked questions
Do I need admin permissions to set this up?
Yes, configuring notification schemes and automation rules typically requires project or Jira administrator access.
Can I customize the email template?
Yes, Jira lets you customize the content and formatting of automated emails within the automation rule or notification settings.
Will automatic emails work for all issue types?
Yes, you can scope automation rules to specific issue types or apply them across all issues in a project.
How do I stop unwanted automatic emails?
You can disable or edit the specific automation rule or notification scheme entry that's triggering the unwanted emails.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
