Easy Tech TutsHow to Transfer Email From One Google Workspace Account to Another with Data Migration & Forwarding
By Impran M N
Whether you're switching domains, consolidating teams, or restructuring your business, moving email between Google Workspace accounts requires choosing the right method for your situation. This guide compares three reliable options — the Data Migration Tool, email forwarding, and Gmail routing rules — so you can transfer mail without losing anything important. It's built for Workspace admins and users who need a seamless transition.
01Use the Data Migration Tool for full inbox transfer
This tool moves entire inboxes, sent mail, and folders from the old account to the new one, making it the most complete option when you need everything carried over.
02Set up email forwarding for ongoing mail
Email forwarding automatically sends incoming mail from the old account to the new one, which is useful for catching messages that arrive after the migration.
03Configure Gmail routing rules for domain-wide moves
Routing rules set up in the Google Admin Console handle domain-wide mail routing, which is especially useful when migrating multiple users at once.
04Run pre-checks before migrating
Review key settings and account details ahead of time to avoid mail delivery issues once the migration or forwarding setup goes live.
Frequently asked questions
Which method should I use to move email between Workspace accounts?
It depends on your needs — the Data Migration Tool moves full inbox history, forwarding handles ongoing mail, and routing rules work best for domain-wide changes.
Will I lose old emails during the transfer?
Using the Data Migration Tool specifically transfers entire inboxes, sent mail, and folders, so following that method helps preserve your email history.
Can I forward mail without moving everything at once?
Yes, setting up email forwarding lets incoming mail automatically flow from the old account to the new one without a full migration.
Who can set up domain-wide routing rules?
This is done by a Google Workspace admin through the Google Admin Console, since routing rules apply at the domain level.
What should I check before starting the migration?
Reviewing key account settings and pre-checks beforehand helps avoid mail delivery issues once the migration or forwarding is active.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
