Easy Tech TutsHow to Export Record to PDF Using Gallery View in Airtable Easily 2026
By Impran M N
When your Airtable records are visual — product cards, portfolios, or catalogs — exporting from Gallery View through Page Designer keeps the card-based look intact in the final PDF instead of flattening everything into a plain table. This guide covers setting up the gallery layout and mapping it into a printable template.
01Set up a Gallery View
Create a clean, card-based Gallery View for your target table, ordering and hiding fields to optimize how each card looks.
02Install Page Designer
Go to the Extensions panel and install the native Page Designer module.
03Match the layout to your card ratios
Customize your document layout dimensions to mirror your Gallery View card proportions for a consistent look.
04Map images and text to the template
Drag and drop your image attachments and core text variables into the template to recreate the card design in document form.
05Preview record alignment
Toggle through record previews to check visual alignment and margin accuracy before exporting.
06Print or save as PDF
Use the extension's native print option to initiate creation, then configure system print settings to save individual cards or bulk sets as PDFs.
Frequently asked questions
Why use Gallery View instead of Grid View for PDF export?
Gallery View is card-based and better suited to visual, image-heavy records, so exporting from it preserves that layout instead of forcing data into rows and columns.
Can I export just one card or does it have to be the whole set?
You can export individual cards or bulk sets, depending on how you configure the print settings in the final step.
Do I need Page Designer installed to export from Gallery View?
Yes, Page Designer is the extension that handles the actual PDF template creation and export process.
What kind of records work best with this method?
Records with images and a handful of key fields — like products, portfolio pieces, or profile cards — tend to translate best into a card-style PDF.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
