Easy Tech TutsHow to View All Invoices in QuickBooks Online, Get Paid, Unpaid, Open, Recurring Invoice Easily 2026
By Impran M N
Tracking cash flow and outstanding balances gets much easier once you know how to filter your full invoice history in one place, instead of digging through individual customer pages. This guide covers the centralized invoice dashboard, filtering by status, and managing recurring billing templates.
01Open the invoices dashboard
Click All Apps or Sales, then select the Invoices tab to reach your full transaction list.
02Review the summary tiles
Check the high-contrast money bar at the top for combined totals of open, overdue, and paid balances.
03Filter by status
Click the Unpaid or Open header tiles to instantly filter the grid down to just outstanding balances.
04Sort by date or customer
Use the date funnel selector to sort active invoices by month or by customer name.
05Check recurring invoices
Go to Accounting, then Recurring Transactions, filter by Invoice type, and review your list of active automated billings.
Frequently asked questions
How do I quickly see just the invoices that are overdue?
Click the Unpaid or Open filter tile at the top of the invoice dashboard to narrow the grid to only outstanding balances.
Can I mark an invoice as paid directly from this list view?
Yes, clicking Receive Payment directly from the list view lets you update an invoice's balance without opening it separately.
Where do I manage recurring invoice templates?
Go to Accounting, then Recurring Transactions, and filter by Invoice type to see and edit active automated billings.
Can I sort invoices by a specific customer?
Yes, the date funnel selector on the main invoice grid also lets you sort by customer name.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
