Easy Tech TutsHow to Set Up Your Check Printer in QuickBooks Online Easily 2026
By Impran M N
If you print checks straight from QuickBooks Online, a few minutes spent on printer setup saves you from wasted check stock later. This guide walks through connecting your printer, running an alignment test, and fine-tuning margins so your payee, date, and amount fields land exactly where they belong on pre-printed check stock.
01Open the Print Checks screen
From the + New menu, choose Print Checks under the Vendors column to reach the print queue where setup begins.
02Launch Print Setup
Click Print Setup to choose whether you're using Voucher or Standard check stock, matching the physical checks you have on hand.
03Run an alignment test
Use the preview and print sample option to generate a test layout, then hold it against a real blank check to check for drift in the text positions.
04Fix your printer's scaling
In your browser's print dialog, set page scaling to Actual Size instead of Fit to Page, since scaling distorts where fields land on the check.
05Adjust and lock in the layout
If lines are off, use QuickBooks' adjustment fields to nudge text horizontally or vertically, then save the configuration once the test print lines up cleanly.
Frequently asked questions
Why does my printed check look shifted even though the preview looked fine?
This is usually a browser scaling issue — make sure your print dialog is set to Actual Size rather than Fit to Page, which stretches or shrinks the layout.
Do I need to redo alignment every time I print?
No, once you save your alignment settings they're stored for that printer profile, so future check runs use the same calibration.
Can I use both Voucher and Standard check styles?
Yes, but each style has its own layout, so you'll want to set up and save alignment separately for whichever stock you switch to.
What should I do if the test print still doesn't line up after adjusting?
Try printing another test sample after each adjustment rather than guessing at multiple changes at once, since small offsets compound quickly.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
