Easy Tech TutsHow to Set Up Check Printing in QuickBooks Online, Adjust Cheque Alignment Easily 2026
By Impran M N
Printing vendor checks straight from QuickBooks Online only works well once your layout is calibrated to your printer. This guide covers selecting your check style, running an alignment test, and adjusting the coordinates so nothing prints crooked or cut off.
01Open the Print Checks screen
Click + New, then choose Print Checks under the Vendors column.
02Open Print Setup
Click Print Setup at the bottom of the screen, then select your check style between Voucher and Standard formats.
03Print a diagnostic test
Click View preview and print sample to download the alignment grid PDF, print it on plain paper, and hold it against a real blank check.
04Adjust the coordinates
Click No, keep adjusting to open the coordinate drawer, then drag the on-screen text or type precise numbers to shift horizontal and vertical positions.
05Finish setup and print
Click Finish Setup once the test lines align, load your real check stock, select your funding account, and batch-print pending checks.
Frequently asked questions
How do I know if my alignment is off?
Print the diagnostic sample on plain paper, hold it over a real blank check, and hold it to the light to spot text drift before committing to real stock.
Do I need to recalibrate every time I print?
No, once you finish setup and save the layout, that calibration is stored for future check runs on the same printer.
What's the difference between Voucher and Standard check styles?
They have different layouts and dimensions, so pick whichever matches the physical check stock you've purchased.
How can I verify my check numbers after printing?
Check the Expense registry ledger after printing to confirm the check numbers posted correctly and maintain a scannable audit trail.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
