Easy Tech TutsHow to Receive Payment on QuickBooks Online Easily 2026
By Impran M N
Getting paid promptly starts with knowing how to record payments correctly in QuickBooks Online. This tutorial covers the full flow from creating an invoice to marking it as paid, so your cash flow tracking stays accurate.
01Create an invoice
Set up an invoice in QuickBooks Online for the product or service you're billing a customer for.
02Send the invoice to your client
Deliver the invoice to your customer directly through QuickBooks so they have a clear record of what's owed.
03Record the payment
Once payment is received, mark the invoice as paid and log the payment details in QuickBooks.
04Track payment status
Use QuickBooks' tracking tools to monitor outstanding invoices and reconcile accounts as payments come in.
Frequently asked questions
Can I receive partial payments on an invoice?
Yes, QuickBooks Online allows you to record partial payments and keeps track of the remaining balance owed.
What payment methods does QuickBooks Online support?
It generally supports recording various payment methods, including bank transfers, credit cards, and checks.
Does receiving a payment automatically update my reports?
Yes, recorded payments flow through to your financial reports, keeping your cash flow and revenue figures current.
Can I set up automatic payment reminders for unpaid invoices?
Yes, QuickBooks Online offers reminder features to help you follow up on outstanding invoices automatically.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
