Easy Tech TutsHow to Send Power BI Reports in Email Easily 2026
By Impran M N
Manually exporting PDFs every morning to share with your executive team isn't a scalable habit. This guide shows how to use Power BI's native subscription feature to automatically deliver report snapshots straight to inboxes on a recurring schedule. You'll learn how to manage recipients, customize the message, and choose between embedded previews or full attachments.
01Open the subscription menu
In Power BI Service, open your target report and click the Subscribe to report icon in the top menu strip.
02Add a new subscription
Click Add new subscription, then enter recipient email addresses in the user field.
03Customize the message
Write a clear subject line and a message body describing the core metrics for your audience.
04Choose format and schedule
Select whether to embed the report as an image or attach it, then set the frequency to daily, weekly, or after data refresh, and pick your time zone.
05Test and save
Click Send now to run an immediate delivery test, review the email formatting, then save and close the subscription.
Frequently asked questions
Can I schedule Power BI email reports to send automatically after each data refresh?
Yes, the schedule settings let you trigger delivery after data refresh instead of a fixed time if you prefer always-current data.
What formats can I send in a report subscription?
You can send embedded visual page previews as images or append full PDF or PowerPoint attachments.
Can I add a security group as a recipient?
Yes, you can add individual team members or entire active directory security groups to a single subscription.
How do I test my subscription before it goes live on schedule?
Use the Send now utility button to trigger an immediate test delivery and check the formatting in your inbox.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
