Easy Tech TutsHow to Give Permission in Google Docs Easily 2026
By Impran M N
Controlling who can see or edit your document is one of the most common tasks in Google Docs. This guide covers using the Share button to add specific collaborators, choosing the right access role for each person, and adjusting general link-sharing settings so you keep tight control over your file's privacy.
01Open the Share button
Click the blue Share button in the upper right-hand corner of your document to open the sharing panel.
02Add specific people
Use the Share with people and groups field to enter email addresses for the collaborators you want to add.
03Set the right access role
Choose between Viewer for read-only access, Commenter for feedback without edits, or Editor for full modification rights.
04Adjust general access
Toggle General access between Restricted and Anyone with the link, depending on how broadly you want the document shared.
05Review advanced settings
Open the gear icon to restrict editors from changing permissions further or to stop viewers from downloading and copying your text.
06Copy the link and confirm access
Copy the secure link and review your list of active users to confirm privacy settings are correct before sending the file out.
Frequently asked questions
What's the difference between Commenter and Editor access?
Commenters can leave feedback and suggestions without changing the actual text, while Editors have full ability to modify the document directly.
Can I stop people from downloading my document?
Yes, the advanced settings under the gear icon let you disable downloading, printing, and copying for viewers and commenters.
How do I remove someone's access later?
Reopen the Share panel, find the person's name in the access list, and change their role to Remove access.
Is Anyone with the link access safe to use?
It can be convenient for quick sharing, but it means anyone who obtains the link can access the document, so use it carefully for sensitive files.
Watch the full walkthrough
The same steps, demonstrated on screen from start to finish.
